Workers' Compensation Defense & Subrogation Secretary

Mullen & Filippi, a respected law firm with 15 offices across California, offers comprehensive legal services to employers on workplace injuries and employment-related concerns. We provide full-time employees with an excellent benefits package, including medical, dental, vision, life insurance, 401k matching, sick leave, and vacation. Our office features a quiet environment, business casual attire and complimentary coffee and tea.

Job Purpose:

Perform legal secretary duties for workers' compensation defense, including civil calendaring and filing for subrogation cases.

Duties and Responsibilities:

• Prepare and file court documents for workers' compensation and subrogation cases.
• Knowledge of civil calendaring procedures required for subrogation matters.
• Manage calendars and deadlines for hearings, depositions, and court proceedings.
• Proofread materials for grammar, spelling, and formatting.
• Draft correspondence and legal documents related to workers' compensation cases.
• Organize and maintain files in the case management system.
• Prepare case management statements, settlement documents, and trial exhibits.
• Document and bill for all billable work in compliance with firm procedures.
• We are an equal-opportunity employer. Diversity, Equity, and Inclusion are part of everything that we do.

• Prior workers' compensation defense experience required.
• Civil calendaring and filing experience required.
• Familiarity with Superior Court rules and websites.
• Familiarity with the California Code of Civil Procedure as it relates to civil litigation deadlines.
• Familiarity with vendors used for discovery, service of process, and court filings; State Court filing and/or e-filing procedures.
• Excellent knowledge of Microsoft Outlook and Word required
• Strong writing, proofreading, spelling, and grammar skills.
• Ability to interact effectively with the public, clients, and employees; maintain confidentiality and use discretion and tact; work independently in the absence of specific instruction.

The ideal candidate will be highly organized, detail-oriented. Must possess excellent verbal and written communication skills. This position requires critical thinking skills, and the ability to problem-solve. In addition, this role must work collaboratively with attorneys and staff at all levels to achieve goals.

This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Management reserves the right to modify, assign, or remove tasks as needed.

Salary Range: $25 to $29 per hour.  Actual compensation will depend on experience and skills.

Mullen & Filippi is committed to equal employment opportunity and providing reasonable accommodation to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, change of sex or transgender status, genetic information or any other basis protected by federal, state or local law.