Secretary for Special Education

Our Mission & Strategic Vision

Our mission is to prepare today's learners for tomorrow's world. We seek to intentionally design an environment where every student is held to high expectations and empowered to reach their full potential as productive, well-rounded humans. Driven by our strategic framework, we are committed to five key pillars of excellence:

• Academic Success: Building strong foundations for lifelong learning.
• Supportive & Safe Schools: Nurturing student well-being and security.
• A Thriving Workforce: Sustaining a dedicated and inspired team.
• Operational Excellence: Meeting evolving district needs with efficiency.
• Community Engagement: Fostering reciprocal, authentic relationships.

Our Portrait of a Graduate serves as our "north star," expanding the definition of success to include both core academic knowledge and the essential competencies our community identifies as vital for our students to leave ready for their next step within their academic journey, future work, and life. By clearly articulating these student-focused outcomes. The entire School District 123 Strategic Framework and Portrait of a Graduate can be found at: plan.d123.org.

Job Requirements

The Secretary for Special Education helps to organize the day-to-day operations of the Special Education program. This position is highly visible and will involve greeting visitors to the District Office on a regular basis. Duties may include maintenance of confidential student records, direct contact with students, parents/guardians, District staff, and outside agencies. Frequent public contacts in person, by telephone, or email require the application of established policies and procedures, but questions are referred to higher-level authority when a procedure has not been established. This position will require a wide variety of detail-orientated clerical tasks utilizing technology.

Job Qualifications

• High School Diploma
• Previous office experience preferred
• Strong interpersonal skills and friendly disposition
• Excellent oral and written communications skills
• Strong computer skills

Direct Supervisor

Director of Special Education, may receive assignments from administrative personnel as required or assist with special projects as assigned by District administration.

Essential Functions & Responsibilities

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed are representative of the knowledge, skill, ability, physical demands and working conditions required of this position.

• Demonstrate support of the Oak Lawn Hometown School District #123 Strategic Framework.
• Uphold the established Board of Education policies, regulations, and administrative procedures
• May include record keeping, database management, document preparation, customer service, communication, and program support
• Assist the administrator and other staff in planning and preparing for meetings, in service experiences, conferences, and workshops
• Assist in the development of office procedures
• Apply knowledge of modern office methods, equipment, and practices: including letter and report writing, receptionist and telephone etiquette, and filing systems; correct English usage, spelling, grammar, and punctuation
• Handle incoming and outgoing mail
• Maintain confidentiality of student records, special education documentation, and program information
• Coordinate schedules, meetings, and correspondence related to the Special Education program
• Insure appropriate security and safety methods are employed within the office
• Order supplies and equipment
• Organize office workflow to meet deadlines
• Ability to sit/stand for prolonged periods of time
• Utilize time management techniques to organize and prioritize work
• Regular attendance and/or physical presence at the job

Terms of Employment

• Status: Professional / Technical / Confidential (Non-Represented)
• Months/Year: 260-day position
• Salary: Hourly

Evaluation

Performance in this position will be evaluated by the Director of Special Education or designee in accordance with the Board of Education's policy on Evaluation of Professional Personnel.

The School Board of Oak Lawn-Hometown School District 123 prohibits any and all forms of discrimination and harassment based on race, color, sex, religion, national origin, marital status, age, homelessness, or disability or other basis prohibited by law in any of its programs, services, activities or employment.