Coordinator, Golf

Who We Are:

IMG is a leading global sports marketing agency, specializing in media rights management and sales, multi-channel content production and distribution, brand partnerships, strategic consulting, digital services, and events management. It powers growth of revenues, fanbases and IP for more than 200 federations, associations, events, and teams, including the National Football League, English Premier League, International Olympic Committee, National Hockey League, Major League Soccer, ATP and WTA Tours, the AELTC (Wimbledon), Euroleague Basketball, CONMEBOL, DP World Tour, and The R&A, as well as UFC, WWE, and PBR. IMG is a subsidiary of TKO Group Holdings, Inc. (NYSE: TKO), a premium sports and entertainment company. TKO Group Holdings, Inc. (NYSE: TKO) is a premium sports and entertainment company. TKO owns iconic properties including UFC, the world’s premier mixed martial arts organization; WWE, the global leader in sports entertainment; and PBR, the world’s premier bull riding organization. Together, these properties reach 1 billion households across 210 countries and territories and organize more than 500 live events year-round, attracting more than three million fans. TKO also services and partners with major sports rights holders through IMG, an industry-leading global sports marketing agency; and On Location, a global leader in premium experiential hospitality.

Key Responsibilities and Accountabilities

• Provide timely and efficient operational assistance on various events and projects, including, but not limited to, event staging and infrastructure, brand implementation, and stakeholder coordination
• Provide onsite event operational logistic support at golf tournaments, focusing on the customer and client experience
• Support the planning of the event overlay and mapping of key infrastructure and routings
• Provide timely reporting and minute taking, following up internally and externally as required
• Coordinate with internal and external stakeholders to understand event requirements
• Coordinate with internal departments to ensure the smooth execution of the event logistics, including ticketing/accreditation, catering, media & marketing, partnerships, rules etc.
• Working with suppliers and contractors to draw up specs and scopes of work
• Conduct supplier procurement and work with internal and external stakeholders to make procurement decisions
• Initiating and processing of supplier contracts and invoices
• Coordinate with health and safety consultants to ensure suppliers and the event follows normal and safe working practices. This includes, but is not limited to, collating required health and safety documentation from suppliers (i.e. RAMS, drawings and calculations etc.), implementing site inductions, and enforcing use of PPE etc.
• Provide general event support and practical support for the day-to-day business
• Conducting market research and data gathering as and when necessary
• Provide support for the event Media Days, community engagement and any other PR related activities
• Conduct post-event evaluations, including but not limited to, analyses of what worked well and what can be improved in the future, review of existing procurement contracts, and assessment of operational areas that would benefit from new procurement
• Act as a presentable and professional IMG representative at all times
• Any other duties that are within the scope of the role

Knowledge and Experience

• Experienced user in MS Office Software
• An understanding of the Golf Industry is preferred but not essential
• Experience of working in the events environment
• Demonstrable time management and prioritisation skills
• Ability to work effectively as part of a team
• Demonstrate attention to detail and output focus

Skills and Abilities

• Ability to respect confidentiality of relevant information and documentation
• Strong organisational skills
• Ability to prioritise and manage conflicting tasks
• Ability to multitask, be proactive and show initiative in a fast-paced environment
• Strong verbal and written communication skills in a clear and concise manner
• Working knowledge of Word, Excel, Outlook and PowerPoint
• Ability to build long lasting working relationships with internal and external stakeholders
• Ability to self-direct and motivate, working at times with minimal supervision
• A strong team player that is flexible dependent on business demand
• Excellent time management skills, ability to work calmly under pressure whilst meeting deadlines
• Customer focused approach with a presentable appearance
• Flexible and willing and able to work nonstandard work hours, and weekends as required
• Educated to degree level or equivalent is preferred
• UK Driving License
• First Aid Trained desirable
• IOSH certification desirable

Working Conditions

• This is a permanent position
• Working hours are 9:00 – 17:00, Monday to Friday
• This role will be based at Chiswick Park, with some flexibility on remote working as appropriate
• Regular weekend and evening work where you will be required to travel to events in line with the Golf portfolio, including but not limited to International Series Morocco, Women’s Scottish Open, Solheim Cup, International Series India and Saudi International. You may be required to work across the EMEA region at certain times throughout the year, with up to 4 weeks away at any one time.
• Unsocial hours may be required, line with the nature of golf events, including early tee times and evening functions
• Outside of event travel there may be a requirement to attend (and travel to) locations, including other IMG buildings and meetings
• Adapting to use of new systems and technology where appropriate

TKO EEO Statement:

TKO is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws regarding non-discrimination in employment. TKO makes employment decisions based on merit and qualifications, without considering an employee’s or applicant’s race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, marital status, veteran status, or any other basis prohibited under federal, state or local laws governing non-discrimination in employment in every location in which the Company has facilities. TKO also provides reasonable accommodations for qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and applicable state or local laws. For information about Privacy and Information Security for TKO employment candidates, please review our . For information regarding Terms of Use for this and other TKO websites, please review our Terms of Use.